Society's Constitutions for "Singapore Literature Society"
1 Name: This society shall be known as the "Singapore Literature Society"
2 Place of Business:
Its place of business shall be at c/o 182 Cecil Street, Telok Ayer Performing Arts Centre #03-10 S( 069547) or such other places as may subsequently be decided by the Committee and approved by the Registrar of Societies.
(1) To promote and raise the standard of literary writing in Singapore
(2) To publish literary magazines and books for distribution
(3) To inspire the younger generation in the appreciation and writing of literary works.
(4) To unite all local writers.
(1) Membership is open to all Singapore Citizens and permanent residents who are above the age of 16.
(2) A person wishing to join the society must be proposed by one existing committee member and submit one copy of prescribed application form to the Hon Secretary for approval by the committee. A copy of Rules and Regulations of the Society shall be given to every approved applicant who has paid his/her entrance fee.
5 An entrance fee of $5.00 must be paid within two weeks of acceptance to membership in default of which membership will be cancelled by order of the committee.
6 Member has to pay an annual subscription of $20/- to the Society.
7 Annual subscriptions are payable in advance within the first month of the year. If a member fails to pay his subscriptions or other dues, he shall be informed immediately by the Hon Treasurer. If he fails to settle his arrears within three months of their becoming due, the Hon Treasurer will give him a due notice. If he falls into arrears for more than six months' dues he will automatically cease to be a member.
8 The rate of annual subscriptions may only be varied by a general meeting of the members. Any special subscriptions for a particular purpose may only be raised from members with the consent of the general meeting of the members.
9 The management of the society is vested in general meeting of the members presided over by the President. At least one quarter of the total member¬ship of the society must be present at a general meeting for its proceedings to be valid.
10 An annual general meeting will be held not later than the month of February every year. At other times a general meeting must be called by the president on the request in writing of one fifth or more members and may be called at any time by order of the committee.
11 At least two weeks notice will be given of an annual general meeting and at least ten days notice of any other general meeting and particu¬lars of its agenda will be attached to the notice. The following points will be considered at the annual general meeting:-
(1) The previous year's account and report of the Committee.
(2) The election of office-bearers for the following term.
Any member who wishes to place an item on the agenda of a general meeting may do so provided that he gives notice to the Hon Secretary one week before the meeting is due to be held.
12 In the event of there being no quorum, the meeting shall be adjourned to the same day in the following week at a place and time to be appointed and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to alter, amend or make additions to any of the existing rules and regulations.
13 A Committee consisting of the following shall be elected for a term of 2 years at the annual general meeting.
(1) A President
(2) Two Vice-Presidents
(3) A Hon Secretary
(4) An Asst Hon Secretary
(5) A Hon Treasurer
(6) An Asst Hon Treasurer
(7) A General Affair Officer
(8) An Asst General Affair Officer
(9) not more than 11 Committee Members.
14 Names for the above officers shall be proposed and seconded at the annual general meeting and election will follow on a simple majority vote of the members. All officers may be re-elected except the Hon Treasurer who shall not be re-elected for a second consecutive term.
15 A committee meeting shall be held at least once a month after a week's notice to committee members. The President may call a committee meet¬ing at any time by giving a week's notice. At least one half of the commit¬tee members must be present for its proceedings to be valid.
16 The duty of the committee is to organise and supervise the daily activities of the society and to make decisions on matters, affecting its running when the general meeting is not sitting. It may not act contrary to the expressed wishes of the general meeting without prior reference to it and always re¬mains subordinate to the general meeting.
17 The Committee has power to authorise the expenditure of a sum not exceed¬ing $400.00 per month from the society's funds for the society's purpose.
18 The duties of the office-bearers are as follows:-
(1) The President shall act as chairman at all general and committee meeting. He shall also represent the society in its dealing with outside persons.
(2) The Vice-President shall deputise for the President in the latter's absence.
(3) The Hon Secretary shall keep all records, except financial, of the society and shall be responsible for their correctness. He will keep minutes of all general and committee meetings. The Asst Hon Secretary shall deputise for the Hon Secretary in the latter's absence.
(4) The Hon Treasurer shall keep all funds and collect and dis¬burse all moneys on behalf of the society and shall keep an account of all monetary transaction and shall be responsible for their correctness. He is authorised to expand up to $50. 00 per month for the petty expenses on behalf of the society. He will not keep more than $150. 00 in the form of cash and money in excess of this will be deposited in a bank to be named by the committee. Cheques etc for withdrawals from the bank will be signed by the President or Secretary in addition to the Treasurer.
(5) The Asst Hon Treasurer shall deputise for the Hon Treasurer in the latter's absence.
(6) The Officer-in-charge of General Affairs shall take charge of all duties which do not come within the scope of responsibilities of other officers.
(7) Any member of the committee absenting himself from three meetings consecutively without satisfactory explanation shall be deemed to have withdrawn from the Committee, and a successor may be co-opted by the committee to serve until the next annual general meeting.
19 Two persons, not members of the Committee will be elected as Hon Auditors at each annual general meeting and will hold office for two years only and may not be re-elected. They will be required to audit each year's account and present a report upon them to the annual general meeting. They may be required by the President to audit the society's accounts for any period within their tenure of office at any date and make a report to the committee.
20 No person shall be a visitor or guest in the premises of the Society unless he/she has been invited by a member who has obtained prior approval by the Committee. A visitor's Book shall be kept, in which shall be entered the names of all visitors and guest, together with the signatures of the mem¬bers nominating them and dates of the visits.
(1) Gambling of any kind and the playing of paikow or mahjong, whether for stakes or not, is forbidden on the society's premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
(2) The funds of the society shall not be used to pay the fines of members who have been convicted in Court.
(3) The society shall not attempt to restrict or in any other manner interfere with trade or prices or engage in any Trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
(4) The society shall not hold any lottery, whether confined to its members or not, in the name of the society or its office-bearer, committee or members.
(5) The society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
22 No alterations or additions to these rules shall be made except at a general meeting, and they shall not come into force without the prior sanction of the Registrar of Societies.
23 In the event of any question or matter arising out of any point which is not expressly provided for in the rules, the Committee shall power to use their own discretion.
(1) The society shall not be dissolved, except with the consent of not less than 3/5 of the members of the society for the time being resident in Singapore, expressed either in person or by proxy at a general meeting convened for the purpose.
(2) In the event of the society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the society shall be fully discharged, and the remaining funds will be donated to the "Cultural Foundation".
(3) Notice of dissolution shall be given within 7 days of the dissolution to the Registrar of Societies.
The Committee is vested with the authority of inviting suitable person/s to be the Adviser/s of the Society.
26 Hon - President/s
The Committee is vested with the authority of inviting suitable persons to be the Hon. Presidents of the Society.